How to Use Google Calendar

Life gets hectic sometimes. We all have had that rush of fear as we realize we are going to be late or miss something important. Typically there is one thing we all always have on us- our phones. Lets discuss how to use that constant connectivity to our live our best lives!

Google calendar is one of my favorite FREE management tools. I sync all of my software to it and I create separate calendars for different things like bills, business meetings, and personal appointments. Google has a cool feature of allowing you to toggle between the calendars so you can see all at once or one at a time. You can also sync your Outlook calendar to Google to coordinate that way- but they do not play well together.

Here is a snippet of the side of my calendar to toggle between the different calendar options. This one has some basic calendars since it is on my business account.

Here is a screenshot of my calendar, I have activities color coded by member of the family or calendar type. I keep a record of income and expenses, family activities, and business needs. I also utilize the reminders/tasks features for brainstorms or tasks to complete on a time crunch.

Setting up Google calendar can be a bit tedious up front but the payoff is enormous when utilized properly! To begin, make sure you have a google account and I recommend being a regular Gmail user to maximize the benefits.

Once you have your account setup navigate to your calendar. It will probably be pretty empty unless you already have some emails synchronized and the holidays calendar. Now I recommend creating a calendar, each a different color, for each major thing you want to track. Some examples would be: business meetings/to-dos, personal appointments, kids activities, budgeting/bills, etc.

If you have any calendars created go ahead and un-check them to hide them for now. Go to the other calendars spot on the left hand side and click the plus sign to select add new calendar. Name your calendar an easy label that fits what you want to add to it and create it.

Now when you go back to your main calendar screen you will have the options to change the colors to customize further. You can change the color and the sharing settings here. For a household calendar maybe you share it with a spouse so you both can stay updated in real time!

Create a new event and now your calendar is an option on the drop down menu. You can now schedule in your bills, your work deadlines, kids soccer games, and any other activities you may want to remember.

On the right hand side of your calendar you can add different add-ins for Google calendar as well. Pictured is the button for tasks that will sync with your calendar. This feature is handy for reccuring tasks in particular. I use it to remind myself of weekly household tasks or business needs.

Hopefully this helps you bring some order and structure into your world! This feature is free and if you are already a Gmail/Android user it is a natural extension of the capabilities of Google’s technology. There are additional features to further enhance the hands off abilities of Google calendar to explore once you have your basic setup down. If all of this sounds like the 7th ring of hell for you I recommend hiring someone to complete it for you! This is a service many VA’s offer, myself included.

Catherine Calmes Passion Interview

Through my blogging and business journey I have had the pleasure of finding some amazing communities of women. My next few interviews are women I have met through these communities. Catherine is a business woman who has a passion for organization. She brings calm to your storm!

Catherine is a Director of Operations who helps online business owners by providing operational planning and team leadership so their business can run efficiently.
She uses her background in home organizing, workplace productivity, and managerial experience to help make the vision for your business a reality.
Catherine enjoys helping her clients break their goals and ideas down into actionable tasks, assign that work to their team, and communicate clearly to move forward.
Catherine’s goal is for you to be able to accomplish more in less time so that you can scale your business to the next level. Your business will flow with ease and you will feel confident about what your team can accomplish.
By making plans, responsibilities, and deadlines clear, teams can be empowered to deliver great results and Catherine is here to help.
By making plans, responsibilities, and deadlines clear, teams can be empowered to deliver great results and Catherine is here to help.

Catherine Calmes

1. What is your passion? 

My passion is organization. I enjoy making sure things are organized and operating in an efficient manner. I also enjoy being able to serve others.

2. How did you realize that? 

When I was young I was the nerdy kid who would go over to friends houses and help make sure toys were put away or if they weren’t allowed to leave the house until their bedroom was picked up I’d offer to help. I was also always looking for ways to serve through community service. 

It wasn’t until college that I really learned how these skills that were just things that I naturally enjoyed could apply to what I do in life.

3. What have you done/are you doing to live out your passion? 

In 2010, I was working part-time as a wedding planner’s assistant. She noticed my organizational skills and asked if I had considered opening my own wedding planning business. Well no, but I was interested in a home organizing business. She mentored me and that year I opened my first business. I loved the work I got to do helping my clients organize their homes, but I wished that I could help exponentially more people. So, I brought my business online and did virtual organizing. By bringing my home organizing business online, I realized how many business owners needed help getting the behind the scenes of their business organized. I opened my current business and did so well that I closed my home organizing business. Now, everyday I get to make my own hours, network with people across the globe, serve others, and live out what I love!

4. What attracts you to this passion? 

There is so much good that comes out of it not just for me, but for everyone that I serve. I enjoy seeing how happy my clients are when they can see how much easier things can be than how they were.

5. If you could go back and give your younger self one piece of advice what would it be? 

Don’t rush things or be impatient, everything is happening at the speed that it is meant to happen.

6. What would you say to someone who doesn’t know what their passion is yet about how to find it? 

What are the little things that you enjoy day to day? What skills or knowledge do you have that when you share no one seems to know but you thought it was common knowledge? It could be a small skill but it’s something that you just happen to be smarter/faster at than others.

In getting to speak with Catherine I found myself inspired by her love for organization and love of the process. I personally love the process of things, I like the chaos. Creatives need people who love the systems and processes so they can focus on their vision. I am linking her social media below- check her out and book a service package.

Finding yourself stuck at home in this quarantine? I put together a list of learning resources for adults and kids here.

Looking to sharpen your household management skills? Sign up for my email list to receive budgeting, meal planning, and other great freebies!

Quarantine & Social Distancing

As a self proclaimed introvert I always find myself preferring the solitude of my fortress and immediate family. I am not exactly sure when I switched from being an extrovert to an introvert, (middle school I bet), but my adult life has been very introverted. Once you get to know me I am outspoken and crazy- but I hate being in situations where I feel pressured to be extroverted. So this quarantine has been an interesting social experiment answering those deep questions I have always asked myself.

When my kids were babies/toddlers I was a stay at home mom. At the time I longed for the environment of an office and the camaraderie of other adults. As I got back in the work force I thrived! I enjoyed hanging out with people after work and getting to have new experiences. As the years have rolled on I have missed those days of being home with my kids and watching them grow. These last few weeks of being home with them is the first time I have been able to spend this much time with them uninterrupted since they were 3 years and 18 months old. They are 11 and 9 now. It is crazy to see that in black and white!

I have been thriving at home- my home is cleaner and more peaceful. I have the ability to use my multi-focused approach to things to my advantage. I have enjoyed getting to teach my kids some real world knowledge like estimating, creating a budget, and how to write a proper sentence. We have also been able to cook, clean, bake, and cuddle together pretty much everyday. I have seen dramatic changes in all 3 of us and I can see the benefits already. Obviously this is not an ideal situation as there is an element of worry and fear behind all of it. Normally we would be outside, or visiting friends, or I would plan countless activities; this has taught me that I do not need to be super mom I just need to be present. They have also talked about how great it is having me home and around all the time.

I have been a (mostly) quiet observer on my social media and I see most people I know are not having the same experience. I am always curious about the psychology behind everything and find this time to be an interesting case study in humanity and society.

What have you been doing to cope with the forced isolation? How is your family doing with everyone home?

This topic on introverts in isolation was done in collaboration with The Pretty Peculiar blog- view her post here.

Fabian’s Passion Interview

I met Fabian over a year ago through a stroke of random luck. I had a massage gift certificate and really really needed my shoulders massaged (migraine trigger). I called the location closest to me and they were booked solid so, I called the next closest and they only had one opening that day with a man named Fabian. As him and I joke I was apprehensive seeing a male masseuse and obviously expected Fabio with a name like that! Luckily for me he is a hilarious, highly skilled, and multi-faceted individual.

I always enjoy supporting my local economy and my friends businesses so please in these uncertain times book local! If you are in the Austin, TX area I highly recommend Fabian.

I am Fabian Guerrero II, a licensed massage therapist from the Austin area and hardcore procrastinator. Hoping to start my own business in the massage industry, I want to build a massage empire based on competition in gaming. In my spare time I am usually dancing or doing karaoke.

Fabian Guerrero II
  1. What is your passion?
    • My passion is helping people. If I can make a difference in someone’s life, that’s what I strive for.
  2. How did you realize that?
    •  I found my passion when I was very young. My aunt who took care of me when I was growing up suffered a stroke when I was in 3rd grade. I watched her go through therapy to walk and talk again but not for her arm. I got to see her relearn to walk and talk but her arm atrophied. Most would say “I’m sorry”, but I found it incredible to see what happens when you get the therapy compared when you don’t. There was no one circumstance or one person vs the other. It was all happening in the same body and it amazed me.
  3. What have you done/are you doing to live out your passion?
    • I went to college for kinesiology but, because of my ADHD, my auditory learning is sporadic. My family not believing I needed glasses stunted my visual learning to the point where I learn almost entirely by touch. A college classroom of sitting did not help but, finding a trade school to learn massage where I was hands on from the first week made all the difference. I’ve spent my time working in spas and chiropractic offices wanting to help as many as I can.
  4. What attracts you to this passion?
    • Seeing my clients face when they regain range of motion, or when they tell me a week later they slept through the night for the first time in months, is what keeps in this passion of mine.
  5. If you could go back and give your younger self one piece of advice what would it be?
    • If I could give a younger self any advice, I would let them know that college is not the only route. There are other ways to get an education other than a college education.
  6. What would you say to someone who doesn’t know what their passion is yet about how to find it?
    • For those who do not know their passion, try everything. Do not say no to experience and do not turn away from tragedy because you never know what could change your life.

The Stuck At Home Resources List

It has been on my heart to compile a list of some of the resources I have been lucky enough to find or use during this mass quarantine. I am now working remotely and my kids are going to be schooling at home for awhile, I am never one to be idle, so I have been compiling a list of resources for free or low cost learning for adults and kids. I will continue to add to this list throughout the quarantine as I find things- and please add things in the comments below!

Adult Learning Resources

Whether you are looking to further your career or just expand your knowledge check out some of these awesome programs below! They are all free (as of this writing) unless specified otherwise.

There also are websites that offer online learning at a reduced cost like udemy, skillshare, course horse, or LinkedIn Learning. Some even offer free trial periods (perfect for quarantine).

Kids Home Learning Resources

There are just a few of many resources to get us started. What are some things you are doing to stay busy? Do you have free resources to share or add? I would love to collaborate and create some creative ways to bust boredom!

If you’re not feeling well and looking for something to help you feel better- check out my tried and true recipe for garlic soup. Stuck in a pantry rut? Lets talk about effective meal planning.

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